Create a tour and add your dates

A tour in Tourouter is one run: a name, the dates, and everything that happens on each of those dates. Each date is a day, and every day has a type: a show day with a venue, a travel day for driving, or a day off.

Planning a tour is free with no time limit. You only pay when the tour goes on the road.

Create the tour

On the webapp.tourouter.com in any browser

1. Open the tour switcher in the top bar and choose New tour. (Or open All tours and click New tour.)
2. Enter a Tour name, like “Spring run”.
3. Add Starts and Ends if you know them. Both are optional.
4. Add Notes if you like.
5. Click Create the tour. You land on the tour’s route board, ready for dates.

On the phoneThe Tourouter app on iOS or Android

1. Tap More, then Tours.
2. Tap + in the top right.
3. Enter a Tour name, a Start date and an End date. You can change the dates later.
4. Add Notes if you like, and tap Save.

Already have the dates on a flyer, a PDF or in an email? Skip typing them in and import them instead.

Add dates on the web

The web’s route board is the fastest way to lay out a whole run. The dates run down the left, with the drive between each stop.

On the webapp.tourouter.com in any browser

1. On an empty board, type a city and press Enter, then the next city, and so on.
2. For a day with no show, type off for a day off or drive for a travel day.
3. To put the date and the venue in one go, type a line like Oct 16 | Mobile | Saturn.
4. Already have the list? Click Paste a list, choose the date it Starts, paste one city a line, and click Add these dates.
5. Doing this run again? Click Import a past tour to start from a tour you have already done.

Once dates exist, the box at the bottom of the list keeps working the same way: type the next city, or paste more.

Add dates on the phone

On the phoneThe Tourouter app on iOS or Android

1. Open the Dates tab and tap +.
2. Pick the Date. It starts on the day after your last date.
3. Choose the Day type: Show, Travel or Off.
4. Pick a Status (see below).
5. For a show, enter the Venue name and search for its Address.
6. For a show, you can add the Guarantee and Door deal % now or later.
7. Tap Add date. The new day opens.

Attach a venue

A show day needs a venue so the day sheet has an address and the drive times work.

On the webapp.tourouter.com in any browser

1. Click the date on the route board.
2. In the Show section, click Venue.
3. Search your venues and Google, and pick the right one. Click Attach to confirm.
4. Playing a DIY space Google does not list? Choose Create a new venue, enter the name, city and state, and click Create and attach.

On the phoneThe Tourouter app on iOS or Android

1. Open the day.
2. On the venue card, tap Edit venue and enter the venue and its address.
3. Tap Save changes.

Show day, travel day or day off

On the webapp.tourouter.com in any browser

1. On the route board, click the › at the end of the date’s row.
2. Under Day type, choose Show day, Drive day or Day off.

On the phoneThe Tourouter app on iOS or Android

1. Open the day and tap the pencil to Edit day.
2. Change the Day type and tap Save.

Where each show stands

Shows move from an idea to a signed contract. The status says where each one is, so nobody books a hotel for a show that is only on hold.

• Planning (called Idea on the web board): you want the date, nothing is asked yet.
• Inquiry: you have asked the venue or promoter.
• Hold: the venue is holding the date for you. On the web you can set which hold you are, and a challenge date.
• Confirmed: the show is happening.
• Contracted: the paperwork is signed.

On the web, click the status chip at the top of a date. On the phone, open the day, tap Edit day and change Status.

Fill in the day

On the phoneThe Tourouter app on iOS or Android

1. Open the day.
2. Tap Add schedule entry, choose a Type like Load in or Soundcheck, set when it Starts, and tap Add entry. Turn on Notify the team to send a reminder before it.
3. Tap Add lodging for the hotel: name, address, check in and check out, and the front desk phone. Tap Save.
4. Tap the pencil to Edit day and write anything the band needs to know under Notes, like which door to load in through.

On the webapp.tourouter.com in any browser

1. Click the date on the route board.
2. On the Day sheet tab, under Schedule, click Add a time and fill in the time, category and label.
3. Under Lodging, click Add a place.
4. Write anything the band needs to know under Day notes.

Switch between tours

On the webapp.tourouter.com in any browser

1. Click the tour card in the top bar.
2. Pick the tour.

On the phoneThe Tourouter app on iOS or Android

1. On Today, Dates or Finance, tap the tour name under the title.
2. Pick the tour.

Next: invite your band and crew.