Create a tour and add your dates

A tour in Tourouter is one run: a name, the dates, and everything that happens on each of those dates. Each date is a day, and every day has a type: a show day with a venue, a travel day for driving, or a day off.

Planning a tour is free with no time limit. You only pay when the tour goes on the road.

Create the tour

On the webapp.tourouter.com in any browser

1. Click the tour name in the left rail, then New. (Or open Library, then Tours, and click New tour.)
2. Enter a Name, like “Spring run”.
3. Pick when it Starts and Ends. You can change the dates later.
4. Add Notes if you like.
5. Click Create. You land on the tour’s Dates, ready for the run.

On the phoneThe Tourouter app on iOS or Android

1. Tap the tour name at the top of the screen.
2. Next to Switch tour, tap New. (Or tap All tours, then the + in the top right.)
3. Enter a Name, like “Spring run”.
4. Tap Starts, tap the first day and the last day on the calendar, then tap Done. You can change the dates later.
5. Add Notes if you like, and tap Create. The Tour tab opens, ready for the run.

Already have the dates on a flyer, a PDF or in an email? Skip typing them in and import them instead.

Add dates on the web

On the web you can add one date at a time, or type or paste the whole run at once.

On the webapp.tourouter.com in any browser

1. Open Dates in the left rail and click + at the top of the list. (On a new tour, click Add a date.)
2. For a single date, stay on One date. Pick the Date, the Day type (Show, Travel or Off), the Status, and the Venue for a show. Click Add.
3. For a whole run, choose Type or paste. Pick the date it Starts, then put one date a line, like Oct 16 | Mobile | Saturn. A line with just a city works too.
4. For a day with no show, write off for a day off or drive for a travel day.
5. Check the list under Before anything is saved, then click the button that counts them, like Add 5 dates.
6. Doing this run again? Click Start from a past tour to begin with the stops, days off and drives of a tour you have already done.

Add dates on the phone

On the phoneThe Tourouter app on iOS or Android

1. Open the Tour tab, with Dates picked at the top, and tap + in the bottom bar. (On a tour with no dates yet, tap Add a date.)
2. Pick the Date. It starts on the day after your last date.
3. Choose the Day type: Show, Travel or Off. There are a few more, like Internal for a rehearsal.
4. Pick a Status (see below).
5. For a show, search for the Venue by name or address. For a travel day, search for Where to.
6. For a show, you can add the Guarantee and Door deal now or later.
7. Add Notes if you like, and tap Add. The new day opens.

Attach a venue

A show day needs a venue so the day sheet has an address and the drive times work.

On the webapp.tourouter.com in any browser

1. Click the date in the Dates list.
2. Under Where’s the show?, click Add a venue.
3. Search the venues other bands have played, or any address, and pick the right one. Click Attach to confirm.
4. Playing a DIY space Google does not list? Choose Add a venue by hand, fill it in, and click Attach.

On the phoneThe Tourouter app on iOS or Android

1. On the phone, you pick the venue when you add the date. To change it, open the day.
2. On the venue card under Venue, tap Show details. Venue and show opens.
3. Change the Name or the Address, and tap Save.

Show day, travel day or day off

On the webapp.tourouter.com in any browser

1. Click the date in the Dates list.
2. At the top of the date, click the kind of day (it reads Show, Travel or Day off).
3. Choose Show, Travel or Day off.

On the phoneThe Tourouter app on iOS or Android

1. Open the day, tap the menu button next to its name (Day options), then Edit day.
2. Under Kind of day, choose Show, Travel or Day off, and tap Save.

Where each show stands

Shows move from an idea to a signed contract. The status says where each one is, so nobody books a hotel for a show that is only on hold.

• Planning: you want the date, nothing is asked yet.
• Inquiry: you have asked the venue or promoter.
• Hold: the venue is holding the date for you. When someone else wants the night, turn on Challenged and set a Decide by date. On the web you can also set Which hold you are (1st, 2nd, 3rd).
• Confirmed: the show is happening.
• Contracted: the paperwork is signed.
• Cancelled: the show is off.

On the web, click the status at the top of a date and pick a new one. On the phone, open the day, tap the menu button (⋮) next to its name, then Edit day, and change Status.

Fill in the day

On the phoneThe Tourouter app on iOS or Android

1. Open the day from the Tour tab. (On Today, use the + in the bottom bar instead, step 5.)
2. Next to Schedule, tap Add (on an empty day, tap Add a schedule item). Choose a type like Load in or Soundcheck (tap More for every type), set when it Starts, and tap Add. Turn on Notify the team to send a reminder before it.
3. Next to Tonight, tap Add for the hotel: the Name, Address, Check in and Check out, and the front desk Phone. Tap Save.
4. Tap the menu button (⋮) next to the day’s name, then Edit day, and write anything the band needs to know under Notes, like which door to load in through. Tap Save.
5. A shortcut: on Today, the + in the bottom bar adds to the day you are looking at, like a Schedule item, a Guest or a Note.

On the webapp.tourouter.com in any browser

1. Click the date in the Dates list.
2. Open the Schedule tab and click Add a time. Choose a Type, set when it Starts, and click Add. Want the team reminded before it? Pick the type from Quick add instead: that opens the full form, with Notify the team.
3. Back on Overview, click Add a place under Lodging for the hotel (or Add, once the day has one).
4. Click Add notes under Notes (or Edit, once there are some) and write anything the band needs to know, like which door to load in through.

Switch between tours

On the webapp.tourouter.com in any browser

1. Click the tour name near the top of the left rail.
2. Pick the tour. All tours opens the full list in the Library.

On the phoneThe Tourouter app on iOS or Android

1. On Today, Tour or Money, tap the tour name at the top.
2. Under Switch tour, pick the tour. All tours opens the full list, and Switch team moves you to another band.

Next: invite your band and crew.