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How to run a tourin Tourouter.
Step by step guides for the jobs a tour actually has. Every guide gives you the steps in the phone app and on the web, and says so when something only lives on one of them.
Every guide
Get started
Make the tour and bring the band and crew in.
- Create a tour and add your datesStart a tour, put the run in one city at a time or paste the list, attach venues, and fill in each day with times, hotels and notes.Phone and web
- Invite your band and crewBring people onto the team, pick what each person can do, choose who is out on this run, and keep sensitive contacts to the people who need them.Phone and web
Build the run
Get the dates in, and share the tour with the other bands on the bill.
- Import dates from a photo, PDF or listTurn a flyer, a screenshot, the promoter's PDF or a pasted date list into a draft tour you check before anything is created.Phone and web
- Tour Packages: one tour, several bandsPut two or more bands on the same run. Everyone shares the dates, venues and day sheets, and each band keeps its own crew, merch and money.Phone and web
On the road
The day sheet everyone gets, and what they see when the plan changes.
Money
Settle the show, record what came in and went out, and take the numbers home.
- Settle a showRecord what the promoter actually paid at the end of the night, check it against the deal, and post it to Finance.Phone and web
- Record expenses and revenueLog fuel, hotels and every other cost, record money that came in, keep track of who paid, and mark what has been paid back.Phone and web
- Reports and exportsSee what the tour made show by show, who paid for what, and download a spreadsheet, a PDF or the tour book.Phone and web
Touring abroad
What works outside the United States, and what is not there yet.
Quick answers
Do I need the app, or can I do everything on the web?
Most of the job works on both. Planning the run is easiest on the web, and the show day is easiest on the phone. A few things are phone only today: taking a photo of a flyer to import it, inviting another band onto a Tour Package, and marking an expense as paid back. Each guide says which platform a step is on.
Does my crew need an account to get the day sheet?
No. Anyone on the tour's day sheet list gets it by email, and by text when they have a mobile number, whether or not they have an account. People with the app also get a push notification when the plan changes.
What costs money?
Planning is free with no time limit, and so is recording expenses and revenue. Sending day sheets, settling shows and exporting reports start when the tour goes on the road, with a Tour Pass or a plan. Crew and viewer seats are always free.
Can two bands share one tour?
Yes. Invite the other band from the tour's Team Members screen in the app and the tour becomes a Tour Package. Everyone shares the dates, venues and day sheets, and each band keeps its own crew, merch and money. Guest bands join free.
Can I use Tourouter outside the United States?
Yes. You can sign up from anywhere, venues and addresses work worldwide, and every schedule time shows in the local time of the place it happens. Money is shown in US dollars and distances in miles for now.
Can't find it here?
Email scott@tourouter.com and a person who works on Tourouter will write back.