Settle a show

Settling is the money conversation at the end of the night. The promoter shows you how many tickets sold, what the door took, and anything they took off the top for sound or catering, and then pays you. Settling the show in Tourouter writes all of that down next to the deal you agreed, so you can see whether you were paid what the deal said, and the money lands in your tour’s Finance.

Before the show: put the deal on the date

The settlement checks the night against the deal, so put the deal in first. You can do this any time before the show.

On the phoneThe Tourouter app on iOS or Android

1. Open the show day from Today or Dates.
2. On the venue card, tap Edit venue.
3. Open Deal terms.
4. Choose a Deal shape:
   • Door split: a share of the door, and nothing guaranteed
   • Guarantee vs. percentage: whichever is greater on the night
   • Guarantee + backend: the guarantee, plus a share above a break-even
   • Flat, no split: the guarantee, whatever the room does
5. Fill in Guarantee, Deposit, and the split percentage for your shape.
6. If the venue takes a cut of merch, fill in Merch cut %.
7. Tap Save changes. The deal reads back in plain words so you can check it.

On the webapp.tourouter.com in any browser

1. In the sidebar, open Route and click the show date.
2. On the Date tab, find Deal.
3. Click Guarantee, Split, Deposit and Merch cut to fill each one in. Split uses the same four deal shapes as the phone.
4. Each field saves as soon as you leave it.

Settle a show on the phone

On the phoneThe Tourouter app on iOS or Android

1. Open the show day and scroll to the Settlement card.
2. Tap Start settlement. (Or open Finance, go to Settlements, and tap the show.)
3. Check The deal at the top. It shows the guarantee and splits you agreed.
4. Under The night, enter Tickets sold and Gross box office.
5. Under Deductions, tap + for each thing the promoter took off the top, like sound, lights or a catering buyout. Enter What for and the Amount as a negative number.
6. Under Merch, enter Merch gross and the Venue cut.
7. Enter Artist payout (what you’re paid). A line under it tells you whether that is exactly the deal, over it, or under it.
8. Add anything worth remembering under Notes.
9. Tap Settle and post to Finance.

Not finished talking to the promoter? Tap Save for later and come back to it from the same card, which now says Continue settling.

Settle a show on the web

On the webapp.tourouter.com in any browser

1. In the sidebar, open Route and click the show date.
2. Open the Money tab.
3. Under Settlement, click each field to fill it in: Tickets, Gross box, Merch and Paid out. Each one saves as soon as you leave it.
4. Check What the deal said on the right. It shows what the deal should have paid, what you were paid, and the difference.
5. Add Notes if there is anything to remember.
6. Click the Draft status so it changes to Settled.

What settling does

When a show is settled:

• The payout is added to your Finance as revenue, and a separate merch row is added for merch after the venue’s cut.
• The show’s guarantee leaves Expected, and the money moves into your net so far.
• The show is marked settled, with who settled it and when.

Those rows come from the settlement, so you change them by changing the settlement, not by editing them on the Finance screen.

Fix a settled show

On the phoneThe Tourouter app on iOS or Android

1. Open the settlement from the show day or from Settlements.
2. Tap Reopen settlement. The posted rows come back out of Finance.
3. Make your changes and tap Settle and post to Finance again.

On the webapp.tourouter.com in any browser

1. Open the show’s Money tab on the route board.
2. Click Settled so it changes back to Draft.
3. Make your changes, then click Draft to settle it again.

Settling on a Tour Package

When two or more bands share a tour, the host band’s settlement asks How was this show paid?

• Promoter paid each band: everyone settles their own deal on their own settlement.
• Promoter paid us for the package: the host settles the whole payout and adds each band’s share under Splits. Each band’s share is posted to that band’s own Finance.

These options are in the phone app. See Tour Packages for how the money is shared.

Who can settle