Free template for bands
Free day sheet template
A day sheet is one page that tells the whole band what happens today: where, when, and who to call. Copy this one into any document and fill in the square brackets for each show.
Or skip the typing: Tourouter writes the day sheet for every date and texts it to your band each morning. Free to plan.
The template
THE DAY [Band name], [tour name] [Day of week], [date]. Show [number] of [total]. [City, state or country]. Venue: [name], [street address] Time zone: [zone]. Today's drive: [miles or km], about [hours]. SCHEDULE Leave hotel or last city: [time] Load in: [time] Soundcheck: [time] Dinner: [time], [buyout amount or where it is served] Doors: [time] [Support act] on stage: [time] On stage: [time]. Set length: [minutes] Curfew: [time] Load out: [time] WHO TO CALL Tour contact: [name], [phone] Venue or promoter: [name], [phone] Production or sound: [name], [phone] AT THE VENUE Parking: [where the van goes, and until when] Load in door: [which door, stairs or a ramp] Green room: [where]. Wifi: [network], [password] Guest list: [number] spots. Send names to [name] by [time]. TONIGHT Lodging: [hotel or host], [address] Check in: [time]. Confirmation: [number]. Rooms: [who is with whom] TOMORROW Next: [city], [venue]. Drive: [miles or km], about [hours]. Lobby call: [time] NOTES [Merch cut, a radio spot, a long load in, a birthday]
What each section is for
01The day
The date, the city and the venue at the top, so nobody reads yesterday's sheet by mistake.
02Schedule
Every time the band has to be somewhere, in order. Local time, always.
03Who to call
Names and numbers that work today. The tour's own contact goes first.
04At the venue
The small things everyone asks in the van on the way.
05Tonight
Where everyone sleeps, so nobody has to ask at 1 a.m.
06Tomorrow
One line on what comes next, so the night ends at the right time.
07Notes
Anything that only applies today.
An example: a club show
A four-piece on the fourth night of a run, with one support act. Eight times cover the whole evening. Everything else on the sheet answers a question someone would otherwise text you.
The venue will also want your stage plot and tech rider template before the day. The times above come back from that same conversation, which is called advancing the show.
- Load in
- 4:00 PM
- Soundcheck
- 5:15 PM
- Dinner
- 6:15 PM, $20 buyout each
- Doors
- 7:30 PM
- Support on stage
- 8:15 PM
- On stage
- 9:30 PM, 60 minutes
- Curfew
- 11:00 PM
- Load out
- 11:30 PM
Day sheet questions
For the band member who ended up in charge.
What is a day sheet?
A day sheet is one page that tells everyone on a tour what happens today: where the show is, when to load in, soundcheck and play, who to call, where to park, and where everyone sleeps. One person writes it and the whole band and crew get the same copy.
What goes on a day sheet?
The date, city and venue address at the top. Then the schedule in order: load in, soundcheck, dinner, doors, set times, curfew and load out. Then contacts, parking and load in notes, the guest list, tonight's lodging, and a line about tomorrow's drive.
Who makes the day sheet?
The tour manager, if there is one. On most small tours it is whoever in the band booked the shows. The times come from the advance: the email or call with the venue a week or two before the show.
When should I send it?
The night before or first thing in the morning, so everyone wakes up to it. Send a new one if a time changes, and say what changed. Tourouter sends each day's sheet by text and email in the morning on its own.
Is a day sheet the same as a call sheet or an itinerary?
Close. A call sheet is the film and theater name for the same idea. An itinerary or tour book covers the whole run, one day after another. The day sheet is today's page of it.
Stop writing one every night
Plan the run once in Tourouter and every date has its day sheet. It goes to the whole band by text and email each morning, and crew need no app to read it. Free to plan.
Start planning free